Notes on data protection

Definitions
Name and address of the controller and contact details of the data protection officer
Collection of general data and information when visiting our website
Provision of the online offer and web hosting
Security measures
Transfer and disclosure of personal data
Data processing in third countries
Cookies
Use and application of a cookie consent tool
Contact
Registration on our website
Use of our webshop; creation of a customer account
Deployment and use of online platforms for e-commerce
Promotional communication by mail, fax or telephone
Data protection in applications and in the application procedure
Use and application of cloud services
Use of social media plugins or links
Information about Google services
Use and application of Google Analytics for web analysis and online marketing
Use and application of Instagram
Use and application of the social network LinkedIn
Deploying and Using Microsoft Teams for Video Conferencing
Integration of OpenStreetMap
Deploying and Using SurveyMonkey for Surveys
YouTube video integration
Use and application of further services, platforms and software of other providers
Legal basis of the processing
Storage period of personal data
Update/deletion of your personal data
Legal or contractual regulations for the provision of personal data
Existence of automated decision making
Changes to the privacy notice

Thank you for visiting our website het-filter.de and thank you for your interest in our company. Data protection is of a particularly high priority for the management of HET Filter GmbH. The use of our website is generally possible without any indication of personal data. However, if a data subject wants to use special services of our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and there is no other legal basis for such processing, we will generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the German Data Protection Regulation (Datenschutz-Grundverordnung - DSGVO), and in accordance with the country-specific data protection regulations applicable to the HET Filter GmbH (e.g. Federal Data Protection Act, Telemedia Act). By means of this data protection notice, we would like to inform you about the type, scope and purpose of the personal data collected, used, and processed by us. Furthermore, data subjects are informed of their rights by means of this data protection notice.

As the controller, the HET Filter GmbH has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions can always be vulnerable to security risks, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

All terms used in these notes are non-gender specific.

1. Definitions

The data protection information of HET Filter GmbH is based on the terms used by the European Directive and Ordinance when issuing the General Data Protection Regulation (DSGVO). Our data protection information should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this Privacy Notice:

(a) personal data

Personal data means any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

(b) the person concerned

Data subject means any identified or identifiable natural person whose personal data are processed by the controller.

(c) Processing

Processing is any operation or set of operations which is performed upon personal data, whether by automatic means, such as collection, recording, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

(d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.

(e) Profiling

Profiling is any form of automated processing of personal data which consists in using such personal data to evaluate certain personal aspects relating to a natural person, to analyse or predict aspects relating to that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or change of location.

(f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not attributed to an identified or identifiable natural person.

(g) Controller or person responsible for processing

The controller or person responsible for processing is the natural or legal person, public authority, agency, or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.

(h) Processors

Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

(i) Recipient

A recipient is a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigation task under Union or Member State law shall not be considered as recipients.

(j) Third

Third party means any natural or legal person, public authority, agency, or other body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorised to process the personal data.

(k) Consent

Consent shall mean any freely given specific and informed indication of the wishes of the data subject, in the form of a declaration or other unambiguous affirmative act, by which the data subject signifies his agreement to the processing of personal data relating to him.

2. Name and address of the controller and contact details of the data protection officer

The person responsible within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:

HET Filter GmbH
Dieselstraße 1
63674 Altenstadt
Germny
Phone: +49 (0) 6047 - 9644 - 0
Fax: +49 (0) 6047 - 9644 - 44
E-Mail: info@het-filter.de
Internet: het-filter.de

The controller has appointed a data protection officer; he can be contacted as follows:
HET Filter GmbH
Data Protection Officer
Stephan Viehoff
Dieselstraße 1
63674 Altenstadt
Germany
E-Mail: datenschutz@het-filter.de

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

3. Collection of general data and information when visiting our website

Based on Art. 6 (1) lit. f DSGVO, our website collects a series of general data and information with each call by a data subject or an automated system. This general data and information are temporarily stored in the log files of the server. The following can be recorded

(1) the operating system used by the accessing system and its interface,
(2) the browser types used, including the language and version of the browser software,
(3) the website from which an accessing system arrives at our website (so-called referrer),
(4) the sub-websites which are accessed via an accessing system on our website,
(5) the date and time of an access to the website (including time zone difference to Universal Time Coordinated (UTC),
(6) the amount of data transferred in each case,
(7) an Internet Protocol (IP) address,
(8) the Internet service provider of the accessing system
(9) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using these general data and information, the HET Filter GmbH does not draw any conclusions about the data subject. This information is rather required in order to

(1) to deliver the contents of our website correctly,
(2) to optimise the content of our website and the advertising for it,
(3) to ensure the permanent functionality of our information technology systems and the technology of our website,
(4) Provide law enforcement authorities with the information necessary to prosecute in the event of a cyberattack.

Therefore, the anonymously collected data and information is, on the one hand, evaluated statistically and, on the other hand, evaluated with the aim of increasing the data protection and data security of our enterprise so as to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject, usually for 30 days.

4. Provision of the online offer and web hosting

To provide our online offer securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers managed by them) the online offer can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services as well as security services and technical maintenance services.

The data processed in the context of the provision of the hosting offer may include all information relating to the users of our online offer, which is generated in the context of use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within our online offer or from websites.

E-mail dispatch and hosting: The web hosting services we use also include the dispatch, receipt, and storage of e-mails. For these purposes, the addresses of the recipients and senders as well as further information regarding the e-mail dispatch (e.g. the providers involved) and the contents of the respective e-mails are processed. The data may also be processed for the purpose of identifying SPAM. Please note that e-mails on the Internet are generally not sent in encrypted form. As a rule, e-mails are encrypted in transit, but (unless a so-called end-to-end encryption method is used) not on the servers from which they are sent and received. We can therefore not assume any responsibility for the transmission path of the e-mails between the sender and the reception on our server.

Types of data processed: Content data (e.g. text inputs, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), inventory data (e.g. names, addresses), contact data (e.g. email, phone numbers).
Data subjects: Users (e.g. website visitors, users of online services).
Purposes of processing: Contractual performance and service, reach measurement (e.g. access statistics, recognition of returning visitors), tracking (e.g. interest/behaviour-related profiling, use of cookies), visit action evaluation, server monitoring and error detection, contact requests and communication, remarketing, profiling (creation of user profiles), conversion measurement (measurement of the effectiveness of marketing measures).
Legal basis: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO), consent (Art. 6 para. 1 p. 1 lit. a DSGVO).

Services used and service providers:

1&1 IONOS SE
Service Provider: 1&1 IONOS SE, Elgendorfer Straße 57, 56410 Montabaur, Germany;
Website: https://www.ionos.de/
Privacy policy: https://www.ionos.de/terms-gtc/terms-privacy

5. Security measures

We take appropriate technical and organisational measures in accordance with the legal requirements, considering the state of the art, implementation costs, the nature, scope, circumstances, and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons, to ensure a level of protection appropriate to the risk.

The measures include ensuring the confidentiality, integrity and availability of data by controlling physical and electronic access to the data as well as the access, entry, disclosure, assurance of availability and separation of the data. We also have procedures in place to ensure the exercise of data subjects' rights, the deletion of data, and responses to data compromise. Furthermore, we already take the protection of personal data into account in the development and selection of hardware, software, and processes in accordance with the principle of data protection through technology design and data protection-friendly default settings.

If it is possible for us or if it is not necessary to store the IP address, we will shorten your IP address or have it shortened. In the case of IP address shortening, also known as "IP masking", the last octet, i.e. the last two numbers of an IP address, is deleted (in this context, the IP address is an identifier individually assigned to an Internet connection by the online access provider). The shortening of the IP address is intended to prevent or make it significantly more difficult to identify a person by their IP address.

To protect the data, you transmit when visiting our website, we use TLS or SSL encryption. You can recognize such encrypted connections by the prefix "https://" or the lock in the address bar of your browser.

6. Transmission and disclosure of personal data

During our processing of personal data, it may happen that the data is transmitted to other bodies, companies, legally independent organisational units, or persons or that it is disclosed to them. The recipients of this data may include, for example, payment institutions in the context of payment transactions, service providers commissioned with IT tasks or providers of services and content that are integrated into a website. In such a case, we observe the legal requirements and conclude appropriate contracts or agreements with the recipients of your data, which serve to protect your data.

7. Data processing in third countries

If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA)) or the processing takes place in the context of the use of third-party services or the disclosure or transfer of data to other persons, bodies or companies, this will only be done in accordance with the statutory requirements.

Subject to express consent or contractually or legally required transfer, we process or have the data processed only in third countries with a recognized level of data protection or based on special guarantees, such as contractual obligation through so-called standard protection clauses of the EU Commission, the existence of certifications or binding internal data protection regulations (Art. 44 to 49 DSGVO). More information on this can be found on an information page of the EU Commission at https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de.

Note on data transfer to the USA

Among other things, we have also integrated tools from companies based in the USA on our website. When these tools are active, your personal data may be transferred to the US servers of the respective companies.

For a long time, the basis for the data transfer was an adequacy decision of the EU Commission based on the agreement on the EU-US Privacy Shield, to which many American companies have committed. However, in its ruling of 16.07.2020, the ECJ declared this agreement invalid (C-311/18).

We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

If we use the tools with your explicit consent, you have the option at any time to revoke your consent to the processing of your personal data with effect for the future via our consent tool. You will find further information on this in the respective chapters.

8. Cookies

We use cookies on our website. Cookies are small text files that are stored by us on your computer system via your Internet browser (e.g. Mozilla Firefox, Microsoft Explorer) when you visit our website and may be stored there for only one session or for a longer period ("persistent").

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the visited Internet pages and servers to distinguish the individual Internet browser of the person concerned from other Internet browsers that contain other cookies. A specific internet browser can be recognised and identified via the unique cookie ID.

Using cookies, we can provide the users of our website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie, the information and offers on our website can be optimized in the sense of the user. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website.

Some functions of our website cannot be offered without the use of technically necessary cookies. Other cookies, however, enable us to perform various analyses. With the help of cookies, we can, among other things, make our website more user-friendly and effective for you, for example by tracking your use of our website and determining your preferred settings. If third parties process information via cookies, they collect the information directly via your Internet browser. Cookies do not cause any damage to your terminal device. They cannot execute programs or contain viruses.

Various cookies are used on our website, the nature and function of which are explained in more detail below.

Types of cookies used:

Type 1: Session cookies
Session cookies are used on our website and are automatically deleted as soon as you close your internet browser. Cookies of this type are technically necessary to enable you to use our website.

Type 2: Persistent cookies or permanent cookies
Persistent cookies are also used on our website. Persistent cookies are cookies that, even when you close your internet browser, are stored in your internet browser or on your computer system for an extended period. They are activated each time you revisit the website that set the cookie, or it is otherwise recognized, for example, by an advertising network. The information stored in the persistent cookie is then transmitted to the website or advertising network. The respective storage period differs depending on the cookie. You can delete persistent cookies independently via your browser settings.

Origin Cookies:

First-party or provider cookies
First-party cookies are set by the operator of the visited website itself and cannot be read across websites.

Third-party or third-party cookies
A third-party cookie is not set by the operator of the visited website, but by a third party that sets its own cookie via the operator's website. We inform you in this privacy policy when a third party sets a cookie via our website.

Functions of cookies used:

Function 1: Required cookies
These cookies are required for technical reasons so that you can visit our website and use functions offered by us. This refers, for example, to those cookies that ensure that a user-related configuration of functionalities on our website set up by yourself is maintained across sessions. In addition, these cookies contribute to a safe and compliant use of the website.

Function 2: Performance-based cookies
These cookies enable us to analyse website usage and improve the performance and functionality of our website. For example, information is collected about how our website is used by visitors, which pages of the website are accessed most frequently or whether error messages are displayed on certain pages.

Function 3: Cookies for marketing:
Advertising cookies (third party) allow us to show you different offers that match your interests. Via these cookies, the web activities of the users can be recorded over a longer period. You may recognize the cookies on different end devices you use.

Cookies according to function 2 and 3 will only be activated if you have given your consent. You can give your consent by actively clicking on "Accept" in the displayed notice (if necessary, after selecting individual cookies or groups of cookies for which you give consent). You can revoke your consent at any time, e.g. by calling up this consent banner again and changing your settings. Your revocation does not affect the lawfulness of the processing carried out based on the consent until revocation.

Please note: Should you exercise your right of revocation against the use of such a cookie, an opt-out cookie will be set in your internet browser, which blocks further data collection by means of an advertising cookie by the operator of the website or a third-party provider. Should you delete this opt-out cookie, renewed data collection will not be prevented. Please inform yourself about the lifetime of an opt-out cookie.

If you have given us your consent to the use of cookies based on a notice ("cookie banner") issued by us on the website, the legality of the use is based on Art. 6 (1) sentence 1 lit. a DSGVO. The legal basis for technically necessary cookies, i.e. those that are required for the smooth functioning of our website, is Art. 6 (1) lit. c DSGVO.

Most internet browsers are preset to accept cookies by default. However, you can configure your internet browser to only accept certain cookies or not to accept cookies at all. However, we would like to point out that you may then no longer be able to use functions of our website and may instead receive warning or error messages if cookies are deactivated by your browser settings on our website.

In your browser settings, you can also delete cookies already stored in your internet browser. Furthermore, it is possible to set your internet browser to notify you before cookies are stored. Since the various Internet browsers may differ in their respective modes of operation, we ask you to refer to the respective help menu of your Internet browser for configuration options. Information on the most common Internet browsers can be found here:

Google Chrome: https://support.google.com/chrome/answer/95647?hl=de
Mozilla Firefox: https://support.mozilla.org/de/kb/cookies-und-website-daten-in-firefox-loschen?redirectlocale=de&redirectslug=cookies-loeschen-daten-von-websites-entfernen
Apple Safari: https://support.apple.com/de-de/guide/safari/sfri11471/mac
Microsoft Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
Opera: http://help.opera.com/Windows/10.20/de/cookies.html

If you want a comprehensive overview of all third-party accesses to your Internet browser, we recommend the installation of specially developed plug-ins for this purpose.

We recommend that you always log off completely after you have finished using a terminal device that you share with other people and whose Internet browser is set to allow cookies.

9. Use and application of a cookie consent tool

This website uses a cookie consent tool to obtain effective user consent for cookies and cookie-based applications that require consent. By integrating a corresponding JavaScript code, users are shown a banner when they access the page, in which consent for certain cookies and/or cookie-based applications can be given by ticking the appropriate box. In doing so, the tool blocks the setting of all cookies requiring consent until the respective user grants the corresponding consent by setting a check mark. This ensures that such cookies are only set on the user's end device if consent has been granted.

For the Cookie Consent Tool to be able to clearly assign page views to individual users and to individually record, log and store the consent settings made by the user for a session duration, certain user information (including the IP address) is collected when our website is called up by the Cookie Consent Tool, transmitted to the tool provider's server and stored there.

The legal basis for the described data processing is Art. 6 (1) lit. c DSGVO. As the responsible party, we are subject to the legal obligation to make the use of technically unnecessary cookies dependent on the respective user consent.

We have concluded an order processing contract with the provider, with which we oblige him, among other things, to protect the data of visitors to our website and not to pass them on to third parties.

Services used and service providers:

Usercentrics
Service Provider: Usercentrics GmbH, Rosental 4, 80331 Munich, Germany;
Website: https://usercentrics.com/de/
Privacy policy: https://usercentrics.com/privacy-policy/

10. Contact

You have the option of contacting us by post, telephone, fax, e-mail or via the Internet (e.g. contact forms, social media).

If you contact us by post, we may in particular process your address data (e.g. surname, first name, street, place of residence, postcode), the date and time of receipt of the post as well as the data resulting from your letter itself.

If contact is made, a secretarial service may also process your data and transfer it to us after you have contacted us. Depending on the data you enter here, we will then contact you by telephone, fax or e-mail and call you back or write to you if necessary.

If you contact us by telephone, your telephone number and, if necessary, your name, e-mail address, time of call and details of your request will be processed during the conversation on request.

If you contact us by fax, in particular the fax number or the sender identification as well as the data resulting from the fax will be processed.

If you contact us by e-mail, your e-mail address, the time of the e-mail and the data contained in the message (including any attachments) will be processed.

The purpose of processing the above-mentioned data is to process your contact request and to be able to contact you to respond to your request. The legal basis for the processing of personal data described here is the fulfilment of contracts and pre-contractual enquiries in accordance with Art. 6 Para. 1 lit. b as well as our legitimate interest in accordance with Art. 6 Para. 1 lit. f DSGVO. Our legitimate interest is to offer you the possibility to contact us at any time and to be able to answer your inquiries.

The personal data will only be processed if it is necessary for the processing of the contact request.

11. Registration on our website

You have the option of registering on our website by providing personal data. The personal data that is transmitted to us in the process results from the respective input mask that is used for the registration. The personal data you enter is collected and stored exclusively for our internal use and for our own purposes. We may arrange for it to be passed on to one or more order processors, for example a parcel service provider, who will also use the personal data exclusively for an internal use that is attributable to us.

By registering on our website, the IP address assigned by your Internet service provider (ISP), the date and the time of registration are also stored. This data is stored because it is the only way to prevent misuse of our services and, if necessary, to enable us to investigate criminal offences that have been committed. In this respect, the storage of this data is necessary for our protection. In principle, this data is not passed on to third parties, unless there is a legal obligation to pass it on or the passing on serves the purpose of criminal prosecution.

Your registration by voluntarily providing personal data enables us to offer you content or services which, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the database.

Upon request, we will provide any data subject at any time with information about what personal data is stored about you. Furthermore, we will correct or delete personal data upon request or your indication, if this does not conflict with any statutory retention obligations. All our employees are available to you as contact persons in this context.

12. Use of our web shop, creation of a customer account

If you would like to order in our web shop, it is necessary for the conclusion of the contract that you provide your personal data, which we need for the processing of your order. Mandatory data necessary for the processing of contracts are marked separately, other data are voluntary. We process the data you provide to process your order. For this purpose, we may pass on your payment data to our house bank, or a payment service provider used. The legal basis for this is Art. 6 para. 1 p. 1 lit. b DSGVO.

We may also process the data you provide to inform you about other interesting products from our portfolio or to send you e-mails with technical information.

Due to commercial and tax law requirements, we are obliged to store your address, payment, and order data for a period of ten years. However, we will restrict processing after four, i.e. your data will only be used to comply with legal obligations.

To prevent unauthorized access by third parties to your personal data, especially financial data, the ordering process is encrypted using TLS technology.

Contractual partners can create a customer account within our online offer. If registration of a customer account is required, contractual partners will be informed of this as well as of the details required for registration. The customer accounts are not public and cannot be indexed by search engines. Within the scope of registration and subsequent logins and uses of the customer account, we store the IP addresses of the customers together with the access times to be able to prove the registration and prevent any misuse of the customer account.

If customers have terminated their customer account, the data relating to the customer account will be deleted, unless their retention is required for legal reasons. It is the responsibility of the customer to back up their data upon termination of the customer account.

13. Deployment and use of online platforms for e-commerce

We offer our services on online platforms that are operated by other service providers. In this context, the data protection notices of the respective platforms apply in addition to our data protection notices. This applies about the reach measurement and interest-based marketing methods used on the platforms.

As a rule, the following data is processed: Inventory data (e.g. names, addresses), payment data (e.g. bank details, invoices, payment history), contact data (e.g. e-mail, telephone numbers), contract data (e.g. subject matter of contract, term, customer category), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).

The purpose of the processing is the provision of services to customers.

The legal basis for this is the fulfilment of the contract and pre-contractual enquiries (Art. 6 para. 1 p. 1 lit. b. DSGVO as well as our legitimate interest according to Art. 6 para. 1 p. 1 lit. f. DSGVO.

Services used and service providers:

shopify:
E-commerce platform and cloud services;
Service provider: Shopify International Limited, Victoria Buildings, 2nd Floor,1-2 Haddington Road, Dublin 4, D04 XN32, Ireland;
Website: https://www.shopify.de
Privacy Policy: https://www.shopify.de/legal/datenschutz

14. Promotional communication by mail, fax or telephone

We process personal data for the purposes of promotional communication, which may take place via various channels, such as e-mail, telephone, post or fax. In this context, we observe the legal requirements and obtain the necessary consents, unless the communication is permitted by law.

Recipients have the right to revoke consent given at any time or to object to promotional communications at any time.

After revocation or objection, we may store the data required to prove consent for up to three years based on our legitimate interests before deleting it. The processing of this data is limited to the purpose of a possible defense against claims. An individual deletion request is possible at any time, provided that the former existence of consent is confirmed at the same time.

Types of data processed: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers).
Affected persons: Communication partners.
Purposes of the processing: direct marketing (e.g. by e-mail or post).
Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Legitimate Interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

15. Data protection in applications and in the application procedure

We collect and process the personal data of applicants for the purpose of processing the application procedure. The processing may also take place electronically. This is particularly the case if an applicant sends us the relevant application documents electronically, for example by e-mail or via a web form on the website.

If we conclude an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests on our part oppose deletion. Other legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG).

Types of data processed: Applicant data (e.g. personal details, postal and contact addresses, the documents belonging to the application and the information contained therein, such as cover letter, curriculum vitae, certificates as well as other information provided with regard to a specific position or voluntarily by applicants regarding their person or qualification), inventory data (e.g. names, addresses, contact data (e.g. e-mail, telephone numbers), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. data on the applicant).e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
Affected persons: Applicants, employees (e.g. employees, applicants, former employees).
Purposes of the processing: application procedure (establishment and possible subsequent implementation as well as possible subsequent termination of the employment relationship).
Legal basis: Art. 9 (1) sentence 1 lit. b DSGVO (application procedure as a pre-contractual or contractual relationship). Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO (e.g. health data, such as severely disabled status or ethnic origin) are requested from applicants in the context of the application procedure so that the controller or the data subject can exercise the rights accruing to him or her under employment law and social security and social protection law and fulfil his or her obligations in this regard, their processing is carried out in accordance with Art. 9(2)(b) GDPR, in the case of the protection of vital interests of the applicant or other persons pursuant to Art. 9(2)(c) GDPR or for the purposes of preventive health care or occupational medicine, for the assessment of the employee's fitness for work, for medical diagnosis, health or social care or treatment or for the management of health or social care systems and services pursuant to Art. 9(2)(h) GDPR. In the case of a communication of special categories of data based on voluntary consent, their processing is based on Art. 9 (2) a DSGVO.), Contract performance and pre-contractual requests (Art. 6 (1) p. 1 b DSGVO), Legitimate interests (Art. 6 (1) p. 1 f DSGVO).

Applications can also reach us via recruiting platforms or external application service providers. We do not always have influence on which job advertisements are offered by the service providers. The following services and service providers are each responsible for compliance with data protection regulations within their sphere of influence:

Indeed:
Service provider: Indeed Ireland Operations Limited, 124 St. Stephen’s Green, Dublin 2, Irland;
Website: https://de.indeed.com/
Privacy Policy: https://hrtechprivacy.com/de/brands/about-indeed#privacypolicy
LinkedIn:
Service provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland;
Website: https://www.linkedin.com/
Privacy Policy: https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
Monster:
Recruiting-Plattform;
Service provider: Monster Worldwide Deutschland GmbH, Ludwig-Erhard-Straße 14, 65760 Eschborn, Germany;
Website: https://www.monster.de/
Privacy Policy: https://www.monster.de/datenschutz/datenschutz/home.aspx
Stepstone:
Recruiting-Plattform;
Service provider: StepStone Deutschland GmbH, Völklinger Straße 1, 40219 Düsseldorf, Germany;
Website: https://www.stepstone.de/
Privacy Policy: https://www.stepstone.de/Ueber-StepStone/Rechtliche-Hinweise/datenschutzerklaerung/

16. Deployment and use of cloud services

We use software services accessible via the Internet and running on the servers of their providers (so-called "cloud services", also referred to as "software as a service") for the following purposes: document storage and management, calendar management, sending e-mails, spreadsheets and presentations, exchanging documents, content and information with specific recipients or publishing web pages, forms or other content and information, as well as chats and participation in audio and video conferences.

In this context, personal data may be processed and stored on the servers of the providers, insofar as these are part of communication processes with us or are otherwise processed by us. This data may include master data and contact data of the users, data on transactions, contracts, other processes, and their contents. The providers of the cloud services also process usage data and metadata used by them for security purposes and service optimization.

Where we use cloud services to provide forms or other documents and content to other users or publicly accessible websites, the providers may store cookies on users' devices for web analytics purposes to remember users' settings (e.g., in the case of media controls).

If we ask for consent to use the cloud services, the legal basis of the processing is consent pursuant to Art. 6 (1) sentence 1 lit. a DSGVO. Furthermore, their use may be a component of our (pre-) contractual services pursuant to Art. 6 para. 1 p. 1 lit. b. DSGVO, provided that the use of the cloud services has been agreed within this framework. Otherwise, user data is processed on the basis of our legitimate interests (i.e. our interest in efficient and secure administration and collaboration processes) pursuant to Art. 6 para. 1 p. 1 lit. f. DSGVO processed.

Revocation of your consent

If we use cloud services with your consent, you can revoke consent once given for the future by

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website and may not be able to participate in the survey;
deactivate your consent in our consent tool.

Services used and service providers:

Nextcloud:
Service provider: Nextcloud GmbH, Hirschstraße 26, 4th floor, 70173 Stuttgart, Germany
Website: https://nextcloud.com/de/
Privacy Policy: https://nextcloud.com/de/privacyde/

17. Use of social media plugins or links

We currently use the following social media plugins: Instagram, LinkedIn, YouTube. We use the so-called two-click solution. This means that when you visit our site, no personal data is initially passed on to the providers of the plugins. You can recognize the provider of the plugin by the marking on the box via its initial letter or logo. We open the possibility for you to communicate directly with the provider of the plugin via the button. Only if you click on the marked box and thereby activate it, the plugin provider receives the information that you have called up the corresponding website of our online offer. In addition, further data is transmitted. By activating the plugin, your personal data is transmitted to the respective plugin provider and stored there (in the case of US providers, in the USA). Since the plug-in provider collects the data via cookies, we recommend that you delete all cookies via the security settings of your browser.

We have neither influence on the collected data and data processing procedures, nor are we aware of the full extent of the data collection, the purposes of the processing, the storage periods. We also have no information on the deletion of the collected data by the plugin provider.

The plugin provider stores the data collected about you as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out (also for non-logged-in users) for the display of needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact the respective plugin provider to exercise this right. Via the plugins, we offer you the opportunity to interact with the social networks and other users, so that we can improve our offer and make it more interesting for you as a user. The legal basis for the use of the plugins is Art. 6 para. 1 p. 1 lit. f DSGVO.

The data transfer takes place regardless of whether you have an account with the plugin provider and are logged in there. If you are logged in to the plugin provider, your data collected by us will be directly assigned to your account with the plugin provider. If you click the activated button and, for example, link to the page, the plugin provider will also store this information in your user account and share it publicly with your contacts. We recommend that you log out regularly after using a social network, but especially before activating the button, as this allows you to avoid an assignment to your profile with the plugin provider.

If, alternatively, only links to the services are included, you will be redirected to our respective page after clicking on the link, i.e. only then will data be transmitted to the respective service.

Further information on the purpose and scope of the data collection and its processing by the plugin provider can be found in the privacy notices of these providers provided below. There you will also receive further information about your rights in this regard and setting options to protect your privacy.

Addresses of the respective plugin providers and URL with their data protection notices:

Instagram: Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2
Ireland; https://help.instagram.com/155833707900388;
https://www.instagram.com/about/legal/privacy/.

LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; https://www.linkedin.com/legal/privacy-policy.

YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066 USA; subsidiary of Google Inc., 1600 Amphitheater Parkway, Mountainview, California 94043, USA; https://www.google.com/policies/privacy/partners/?hl=de.

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).

18. Information about Google services

We use various services from Google on our website. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. You can find more information on the individual concrete services of Google in the further course of this data protection notice.

Through the integration of Google services, Google may collect and process information (including personal data). It cannot be ruled out that Google also transmits the information to a server in a third country.

We cannot influence which data Google collects and processes. However, Google states that in principle, among other things, the following information (also personal data) can be processed:

Protocol data (especially IP address)
Site-related information
Unique application numbers
Cookies and similar technologies

If you are signed into your Google Account, Google may add the processed information to your account and treat it as personal data, depending on your account settings. For more information, please visit https://www.google.de/policies/privacy/partners.

Google states:

„We may combine personal data from one service with information and personal data from other Google services. For example, this makes it easier for you to share content with friends and family. Depending on your account settings, your activities on other websites and apps may be linked to your personal data to improve Google's services and advertisements served by Google.“ (https://www.google.com/intl/de/policies/privacy/index.html)

You can prevent this data from being added directly by logging out of your Google account or by making the appropriate account settings in your Google account.

Furthermore, you can change your cookie settings (e.g. delete cookies, block cookies, etc.).

For more information, please see Google's privacy policy: https://www.google.com/policies/privacy/.

For information about Google's privacy settings, please visit https://privacy.google.com/take-control.html.

The provision of personal data is neither legally nor contractually required and is also not necessary for the conclusion of a contract. You are also not obliged to provide the personal data. However, failure to provide the data may mean that you cannot use some of the functions of our website or cannot use them to their full extent.

Note on data transfer to the USA: The service provider has its headquarters in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).

19. Use and application of Google Analytics for web analysis and online marketing

We have integrated the Google Analytics component (with anonymization function) on this website. Google Analytics is a web analysis service. Web analysis is the collection, compilation, and evaluation of data about the behaviour of visitors to websites. A web analysis service collects, among other things, data about the website from which a data subject came to a website (so-called referrer), which sub-pages of the website were accessed or how often and for how long a sub-page was viewed. A web analysis is mainly used for the optimization of a website and for the cost-benefit analysis of internet advertising.

The operating company of the Google Analytics component is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

We use Google Analytics only with activated IP anonymization ("anonymizeIP"). By means of this add-on, the IP address of your internet connection is shortened and anonymised by Google if access to our internet pages takes place from a member state of the European Union or from another state party to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us showing the activities on our website and to provide other services related to the use of our website.

The legal basis for the processing of your data is your consent in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO.

Google Analytics sets a cookie on your system. By setting the cookie, Google is enabled to analyse the use of our website. Each time you call up one of the individual pages of this website that is operated by us and on which a Google Analytics component has been integrated, the Internet browser on your system is automatically prompted by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. Within the scope of this technical procedure, Google obtains knowledge of personal data, such as your IP address, which Google uses, among other things, to trace the origin of visitors and clicks and subsequently to enable commission settlements.

By means of the cookie, personal information, for example the access time, the location from which an access originated and the frequency of visits to our website by you, is stored. Each time you visit our website, this personal data, including the IP address of your internet connection, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may pass on this personal data collected via the technical process to third parties.

You can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on your system. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.

Furthermore, you have the option to object to the collection of data generated by Google Analytics and related to the use of this website as well as the processing of this data by Google and to prevent such processing. To do this, you must download and install a browser add-on under the link https://tools.google.com/dlpage/gaoptout This browser add-on tells Google Analytics via JavaScript that no data and information about visits to websites may be transmitted to Google Analytics. The installation of the browser add-on is considered by Google as an objection. If your system is deleted, formatted, or reinstalled at a later date, you must reinstall the browser add-on in order to deactivate Google Analytics. If the browser add-on is uninstalled or deactivated by you or another person within your control, you have the option of reinstalling or reactivating the browser add-on.

Further information and the applicable data protection provisions of Google can be found at https://www.google.de/intl/de/policies/privacy/ and at http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail under this link https://www.google.com/intl/de_de/analytics/.

Revocation of your consent

We only use Google Analytics with your consent. You can revoke your consent once you have given it by

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website;
download and install the browser plug-in available at the following link:
http://tools.google.com/dlpage/gaoptout?hl=de
remove consent from Google Analytics in the consent tool to prevent the collection by Google Analytics on our website in the future. This will place an opt-out cookie in your browser. Please note that you must activate the opt-out cookie in each browser you use on all your end devices and also reactivate it if necessary once you delete all cookies in a browser.

20. Use and application of Instagram

We have integrated components of the Instagram service on this website. Instagram is a service that qualifies as an audio-visual platform and allows users to share photos and videos and to redistribute such data in other social networks.

The company operating the Instagram services is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.

Each time you call up one of the individual pages of this website that is operated by us and on which an Instagram component (Insta button) has been integrated, the internet browser on your system is automatically prompted by the respective Instagram component to download a representation of the corresponding component from Instagram. Within the scope of this technical procedure, Instagram receives knowledge of which specific subpage of our website is visited by you.

If you are logged in to Instagram at the same time, Instagram recognizes which specific subpage you are visiting each time you visit our website and for the entire duration of your respective stay on our website. This information is collected by the Instagram component and assigned to your Instagram account by Instagram. If you click on one of the Instagram buttons integrated on our website, the data and information thus transmitted will be assigned to your personal Instagram user account and stored and processed by Instagram.

Instagram always receives information via the Instagram component that you have visited our website if you are logged into Instagram at the same time as calling up our website; this takes place regardless of whether you click on the Instagram component or not. If you do not want this information to be transmitted to Instagram, you can prevent the transmission by logging out of your Instagram account before accessing our website.

More information and Instagram's applicable privacy policy can be found at
https://help.instagram.com/155833707900388 and
https://www.instagram.com/about/legal/privacy/.

21. Use and application of the social network LinkedIn

We have integrated components of the LinkedIn Corporation on this website. LinkedIn is an internet-based social network that allows users to connect with existing business contacts and to make new business contacts. Over 400 million registered individuals use LinkedIn in more than 200 countries. This makes LinkedIn currently the largest platform for business contacts and one of the most visited websites in the world.

The operating company of LinkedIn is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. For data protection issues outside the USA, LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland, is responsible.

With each individual call-up of our website that is equipped with a LinkedIn component (LinkedIn plugin), this component causes the browser you are using to download a corresponding representation of the component from LinkedIn. Further information on LinkedIn plugins can be found at https://developer.linkedin.com/plugins. Within the scope of this technical procedure, LinkedIn receives knowledge of which specific subpage of our website is visited by you.

If you are logged in to LinkedIn at the same time, LinkedIn recognises which specific sub-page of our website you are visiting each time you call up our website and for the entire duration of your respective stay on our website. This information is collected by the LinkedIn component and assigned to your LinkedIn account by LinkedIn. If you click on a LinkedIn button integrated on our website, LinkedIn assigns this information to your personal LinkedIn user account and stores this personal data.

LinkedIn always receives information via the LinkedIn component that you have visited our website if you are logged in to LinkedIn at the time of calling up our website; this takes place regardless of whether you click on the LinkedIn component or not. If you do not want this information to be transmitted to LinkedIn, you can prevent the transmission by logging out of your LinkedIn account before accessing our website.

LinkedIn offers the ability to unsubscribe from email messages, SMS messages, and targeted ads, as well as manage ad preferences at https://www.linkedin.com/psettings/guest-controls. LinkedIn also uses partners such as Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua and Lotame, which may set cookies. Such cookies can be refused at https://www.linkedin.com/legal/cookie-policy. LinkedIn's applicable privacy policy is available at https://www.linkedin.com/legal/privacy-policy. LinkedIn's cookie policy is available at https://www.linkedin.com/legal/cookie-policy.

22. Deploying and Using Microsoft Teams for Video Conferencing

We use Microsoft Teas for the purpose of conducting video and audio conferences, webinars, and other types of video and audio meetings. The provider of Microsoft Teams is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA, website: https://products.office.com/de-de/microsoft-teams/group-chat-software?market=de.

In this context, data of the communication participants are processed and stored on the servers of Microsoft, as far as they are part of communication processes with us. This data may include registration and contact data, visual and vocal contributions as well as entries in chats and shared screen contents.

The use of Microsoft Teams is based on Art. 6 (1) lit. f DSGVO. We have a legitimate interest in making internal and external communication as efficient as possible.

Microsoft's applicable privacy policy can be found at https://privacy.microsoft.com/de-de/privacystatement.

Note on data transfer to the USA: The service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).

23. Integration of OpenStreetMap

We include maps of the service "OpenStreetMap", which are offered based on the Open Data Commons Open Database License (ODbL) by the OpenStreetMap Foundation (OSMF). Owner of the below mentioned domain of OperStreetMap is, according to the imprint, FOSSGIS e.V. Römerweg 5, D-79199 Kirchzarten.

The data of the users are used by OpenStreetMap exclusively for the purpose of displaying the map functions and for the intermediate storage of the selected settings. This data may include IP addresses and location data of the users, which, however, are not collected without their consent (usually executed in the context of the settings of their mobile devices).

For more information, visit https://www.openstreetmap.de
Privacy Policy: https://wiki.openstreetmap.org/wiki/Privacy_Policy

24. Deploying and using SurveyMonkey for surveys

For surveys and polls, we use SurveyMonkey on our website. The operating company is SurveyMonkey Europe UC, 2 Shelbourne Buildings, 2nd Floor, Shelbourne Road, Ballsbridge, Dublin 4, Ireland, https://surveymonkey.de.

The surveys and questionnaires we conduct are evaluated anonymously. Personal data is only processed insofar as this is necessary for the provision and technical implementation of the surveys (e.g. processing of the IP address in order to display the survey in the user's browser or to enable a resumption of the survey with the aid of a temporary cookie (session cookie)) or users have consented to this.

Depending on the design of the survey, the following types of data of the survey participants may be processed: Contact data (e.g. e-mail, telephone numbers), content data (e.g. text input, photographs, videos), usage data (e.g. web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).

Depending on the design of the survey, the purposes of the processing are contact requests and communication, direct marketing (e.g. by e-mail or post), feedback (e.g. collecting feedback via online form), tracking (e.g. interest/behaviour-related profiling, use of cookies), profiling (creating user profiles).

The legal basis for the processing of your data is your consent, if you have given it, pursuant to Art. 6 (1) p. 1 lit. a DSGVO, otherwise our legitimate interest in conducting an objective survey.

Revocation of your consent

If we use SurveyMonkey with your consent, you may revoke consent once given for the future by

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website and may not be able to participate in the survey;
deactivate your consent in our consent tool.

SurveyMonkey's applicable privacy policy can be found at https://www.surveymonkey.de/mp/legal/privacy-policy/.

25. Integration of YouTube videos

We have integrated YouTube components on this website. YouTube is an Internet video portal that allows video publishers to post video clips free of charge and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all types of videos, which is why complete film and television programmes, but also music videos, trailers or videos made by users themselves can be accessed via the Internet portal.

The operating company of YouTube is Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.

Each time you call up one of the individual pages of this website that is operated by us and on which a YouTube component (YouTube video) has been integrated, the Internet browser on your system is automatically prompted by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube.

Further information on YouTube can be found at https://www.youtube.com/yt/about/de/. Within the scope of this technical procedure, YouTube and Google receive information about which specific sub-page of our website is visited by you.

If you are logged into YouTube at the same time, this information is collected by YouTube and Google and assigned to your YouTube account.

YouTube and Google always receive information via the YouTube component that you have visited our website if you are logged into YouTube at the same time as calling up our website; this takes place regardless of whether you click on a YouTube video or not. If you do not want this information to be transmitted to YouTube and Google, you can prevent the transmission by logging out of your YouTube account before accessing our website.

The privacy policy published by YouTube, which is available at https://www.google.de/intl/de/policies/privacy/, provides information about the collection, processing and use of personal data by YouTube and Google.

26. Use and application of further services, platforms and software of other providers

We use services, platforms and software from other providers (hereinafter referred to as "third-party providers") for the purposes of organizing, managing, planning and providing our services. When selecting third-party providers and their services, we observe the legal requirements.

In this context, personal data may be processed and stored on the servers of the third-party providers. This may involve various data that we process in accordance with this privacy policy. This data may include master data and contact data of users, data on transactions, contracts, other processes, and their contents.

If users are referred to third-party providers or their software or platforms during communication, business or other relationships with us, the third-party providers may process usage data and metadata for security purposes, service optimization or marketing purposes. We therefore ask you to observe the data protection notices of the respective third-party providers.

Notes on legal bases: If we ask users for their consent to the use of third-party providers, the legal basis for the processing of data is consent. Furthermore, their use may be a component of our (pre-) contractual services, provided that the use of the third-party providers has been agreed within this framework. Otherwise, user data is processed on the basis of our legitimate interests (i.e. interest in efficient, economical and recipient-friendly services).

Types of data processed: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. text entries, photographs, videos), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).

Data subjects: Communication partners, users (e.g. website visitors, users of online services).
Purposes of processing: contact requests and communication, office and organizational procedures.
Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a DSGVO), Contract performance and pre-contractual requests (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).

Revocation of your consent

If we use your data based on your consent, you can revoke your consent once you have given it by

You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website;
Deactivate your consent via our consent tool.

Services used and service providers:

Basecamp:
Project management tool;
Service provider: Basecamp, LLC., 30 N. Racine Ave, Suite 200 Chicago, Illinois 60607, USA;
Website: https://basecamp.com;
Privacy Policy: https://basecamp.com/about/policies.
Hootsuite:
Social media channel management;
Service provider: Hootsuite Inc., 325 Front Street, Toronto, ON, M5V 2Y1, Kanada;
Website: https://www.hootsuite.com/de/
Privacy Policy: https://www.hootsuite.com/de/legal/privacy
WeTransfer:
Transfer of files over the internet;
Service provider: WeTransfer BV, Oostelijke Handelskade 751, Amsterdam, 1019 BW, Niederlande;
Website: https://wetransfer.com;
Privacy Policy: https://wetransfer.com/legal/privacy.

Note on data transfer to the USA: A service provider is based in the USA. In its ruling of 16.07.2020, the ECJ declared the agreement on the so-called EU-US Privacy Shield invalid (C-311/18).

27. Legal basis of the processing

In the following, we inform you about the legal basis of the Data Protection Regulation (DSGVO), based on which we process personal data. Please note that in addition to the regulations of the GDPR, the national data protection regulations in your or our country of residence and domicile may apply.

In addition to the data protection regulations of the General Data Protection Regulation, national regulations on data protection apply in Germany. These include the Act on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act - BDSG). In particular, the BDSG contains special regulations on the right to information, the right to erasure, the right to object, the processing of special categories of personal data, the processing for other purposes and the transmission as well as automated decision-making in individual cases including profiling. Furthermore, it regulates data processing for employment purposes (Section 26 BDSG), about the establishment, performance or termination of employment relationships as well as the consent of employees. Furthermore, state data protection laws of the individual federal states may apply.

Art. 6 (1) lit. a DSGVO serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose.

If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 (1) lit. b DSGVO. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services.

If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c DSGVO.

Ultimately, processing operations may be based on Art. 6 (1) lit. f DSGVO. Processing operations which are not covered by any of the legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden. Such processing operations are permitted to us because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, sentence 2 of the GDPR).

If the processing of personal data is based on Article 6 I lit. f DSGVO, our legitimate interest is the efficient performance of our business activities for the benefit of the well-being of our employees and our shareholders.

28. Storage period of personal data

We process and store your personal data only for the period required to fulfil the purpose of storage or if this has been provided for in laws or regulations. After discontinuation or fulfilment of the purpose, your personal data will be deleted or blocked. In the case of blocking, deletion will take place as soon as legal, statutory, or contractual retention periods do not conflict and there is no reason to assume that deletion would impair your interests worthy of protection, as well as deletion would not cause a disproportionately high expense due to the special nature of the storage.

Otherwise, specific retention period criteria are set forth in the individual sections of this Privacy Notice.

29. Update/deletion of your personal data

You have the option to check, change or delete the personal data provided to us at any time by sending us an e-mail to datenschutz@het-filter.de. In this way, you can also exclude the receipt of further information for the future.

Likewise, you have the right to revoke once granted consent with effect for the future at any time.

The data processed by us will be deleted in accordance with the statutory provisions as soon as their consent to processing is revoked or other permissions cease to apply (e.g. if the purpose of processing this data has ceased to apply or it is no longer required for the purpose).

If the data is not deleted because it is required for other and legally permissible purposes, its processing is limited to these purposes, i.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law or whose storage is necessary for the assertion, exercise, or defence of legal claims or for the protection of the rights of another natural or legal person.

30. Legal or contractual regulations for the provision of personal data

We would like to inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her. Failure to provide the personal data would mean that the contract with the data subject could not be concluded.

Before the data subject provides personal data, the data subject must contact one of our employees. Our employee will inform the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences of not providing the personal data would be.

31. Changes to the privacy notice

As a responsible company, we do not use automated decision-making.

32. Veränderungen der Datenschutzhinweise

Changes in the law or changes in our internal processes may make it necessary to adapt this data protection notice. We ask you to inform yourself regularly about the content of our data protection information.

Please note that the current version of the privacy policy is the valid one.

Status: 09.07.2021

Note: This data protection notice was prepared using a wide range of sources, including the links provided here. Current case law as well as interpretations and commentaries have been considered as far as we are aware.